Obtaining a visa for travel or other reasons is often a complicated process, and a letter of introduction for visa is a part of it. The self introduction letter for visa can make or break your whole application process. Find out how to write a self introduction letter for visa application!
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1. Why do you need a letter of introduction?
With the visa application process being quite complex as it is, the requirement to include one more paper may seem unreasonable. However, a letter of introduction for visa application serves a very important purpose.
The letter of introduction to embassy, written personally by the applicant, is your chance to prove your intent of travelling to the host country. This document reveals your reasons for needing a visa and allows the embassy to make an informed decision regarding your application.
2. How to write a personal letter of introduction to embassy
Ready to write your first introduction letter for obtaining a visa? Here is what you’ll need to include into the most common type of personal letter – a letter for a travel visa:
- The purpose of your visit to the host country. Since we’re talking about a travel visa, specify what you plant to do and see in the country during your stay there.
- Information about the funding of your travel. If you’re paying for the trip alone, the best way to prove you have sufficient funds is to attach a statement from your bank. In case someone is sponsoring your trip, specify your relationship with the sponsor and why they’re financing your travel.
- A detailed itinerary of your stay in the country. Here you will need to include specific dates with plans you have for those days, including the information on where you’ll be staying. If you’re travelling to more than one country, mention it in your letter as well.
- Dedicate a separate section of your letter to emphasizing your intent to return home. Embassies specifically look for this information in your introduction letter to make sure you don’t intend to stay in the country infinitely.
- Finally, include a list of all documents you’re attaching to your application. If, for any reason, you cannot attach one or more required documents, explain why you can’t and, if possible, provide an alternative for those documents.
The requirements for the educational and medical purposes of obtaining a visa are largely the same, but you will also need to include supporting documents and elaborate on your reasons for seeking education or medical services in the host country.
Using a sample letter of introduction to embassy can be very helpful for understanding the structure and tone of the letter.
3. Letter of introduction to embassy by company
If you’ve ever looked at a business introduction letter sample, you’ve probably noticed that a lot of them include a letter from the company. A company may write a letter to the embassy in three cases:
- When you are invited for a job interview.
- When you already received a job offer.
- When you are given a job assignment.
In all three cases, the letter must look professional. It should be done on company stationery, or, at the very least, have the company’s letterhead.
The letter should be written by the employer, who should provide both his and the applicant’s credentials, as well as a description of the job duties and a potential salary. In some cases, the letter should also include the information on who is paying for the trip and other expenses.
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